ERP Audit Systems
Every technical and business function requires routine assessment and the same applies to an ERP software. The only way to assess its efficacy and adaptation within the organization is by carrying out timely audits. At Avigna we undertake ERP audits at various points during the lifecycle of the software.
Why do an ERP audit?
- To assess system integration
An ERP is meant to bring integration between the core departments of an organization. To be effective it has to be an integral part of each department where employees log-in to record and extract information. ERP audits focus on extent of the system integration and how innate it is to the overall structure.
- To gauge the effectiveness of the training program
ERP audits focus on how employees are using it, whether they find it helpful or a roadblock. Usually employee participation is a good barometer for the training program. Even a well-designed ERP software will fall apart if the employees are not trained adequately.
- To assess the value-addition
An ERP audit quantifies benefits of giving a tangible assessment of the improvements in the organizational functions. Instead of an indistinct idea of overall development, we have measurable and quantifiable results of the software’s impact. We can then assess if the benefits have met the objectives that are laid in advance. The results are compared with the key performance benefits (KPI) that were pre-decided.
- To identify bottlenecks and find solutions
An ERP audit identifies these bottlenecks, where they occur and how they affect the overall working of the whole organization. Once these are clearly marked, we can start looking for solutions. Audits can show faults in training programs, system integrations and other key areas.
The truth is that any software can be hacked. But a really good one takes time, skill and resources. The purpose of timely audits is also to looks for chinks in the security armor of the software. This is very critical because lack of due security process can expose your organization to malicious attacks. For many organizations this is also a legal requirement.
Some of the key ERP audits carried out by Avigna are:
Implementation Review: This is critical audit that is carried out soon after the implementation. The objective is to check whether the implementation has been carried out as per the client requirements and to its optimum capacity. An audit is essential to identify any gaps and plug these.
Business Audit: We check whether the business modules are in place. We start with KPIs that indicate controls and functionality within the business processes. These are essential when checking the performance of the ERP systems that boost the business.
Module Blueprint: This is the roadmap that the system must be working under. Here we have components, functions and goalposts. This blueprint is the reference document that is used to check the working of the software, its features and functions.
Security Review: Security of the software is one of Avigna’s ERP audits essential components. We look for the smallest of fissures in the security apparatus.
Timely audits have multiple benefits and are essential in maintaining the functionality of the software. Call us to know more about our ERP audit system.